EndNote
Referencing software helps you collect, organise and manage your references and create bibliographies in Microsoft Word.
Collect and sort all your research references and full text articles in an EndNote library, then link to Word or Google documents to create properly formatted documents and bibliographies. You can change the bibliography styles easily to meet your assignment or publication needs. All Swinburne students and staff can install EndNote on personal computers.
There are two versions of EndNote available:
- EndNote for desktop (Windows and Mac) — recommended for researchers
- EndNote online working with Google Docs — recommended for coursework students (requires install of EndNote for desktop on your device)
EndNote for Desktop
If you're using a Swinburne issued laptop, please download EndNote from the Company Portal.
Using a personal laptop or computer? Download EndNote
You will need to login to access this software.
Please note: downloadable in Australia only.
EndNote online
Install EndNote on your personal device and sign up for an EndNote online account to use with Google Docs. This is a powerful combination for group work assignments.
Instructions for installing and activating EndNote and adding the EndNote online tools to your browser are available from the Swinburne Canvas unit.
EndNote, AI and copyright
The AI Key Takeaway feature in EndNote 2025 generates concise, AI-produced summaries of full-text documents that users attach or upload to their EndNote records.
However, it's important to note that some publishers whose articles and book chapters are hosted in Swinburne-subscribed databases place restrictions on the use of AI technologies with their content, including the full text of their publications.
Under copyright law, creators have the right to control how their work is copied, communicated, or adapted. Uploading full-text documents into EndNote 2025 may inadvertently affect these rights, especially if the content is used in ways not permitted by the publisher's licensing terms.
Please ensure you are complying with copyright and licensing conditions when importing full text.
Considerations when using copyright material as an input
Copyright laws protect a creator’s right to determine how their work can be copied, communicated (including shared or performed), or adapted (including translated or remixed). When using copyright work as an input to AI models you may impact these rights. Before using copyright material with AI, consider if the tool is public or private and the type of material you are planning to use.
Public AI tools
Refers to AI tools that are available without a subscription. These models tend to be trained or uploaded materials.
Private AI tools
Are those that run in a secure environment. Often these involve an additional subscription or changing a setting to ensure the material is not being used for training. It is recommended that Swinburne staff and students use Microsoft Copilot, available through your Microsoft 365 account.
| Copyright material | Description | Public AI tool | Private AI tool |
|---|---|---|---|
| Public Domain | Material where copyright has expired, been waived or no copyright exists in the material such as raw datasets | Yes | Yes |
| Creative Commons (CC) licenced | Any material including journal articles, images and conference papers published with a CC licence. | No | Private use allowed if the material has a CC-BY licence. |
| Digital material from Swinburne library or online search tools such as Google | Any materials found through the Library’s catalogue or databases including books, journal articles, conference papers or on the web. | No | Private use allowed if the material has a CC-BY licence. |
| Scan of print materials from Swinburne library (using the Readings tab in Canvas) | Includes books, articles, chapters, theses that do not exist in electronic form. | No | Private use allowed if the scan is a reasonable portion and is used for educational, research or study purposes. |
| Swinburne owned material | Material created by Swinburne staff in the course of their employment. Includes learning materials such as lecture slides and notes, and material on the Swinburne website. | No | Yes |
| Materials you have created | Anything that you have created, except:
|
Yes | Yes |
For further assistance, you can also:
- Check out EndNote’s YouTube channel to learn more about EndNote 2025
- Check out the official guides.
- Download Mozilla Firefox internet browser if your current internet browser is not giving you the best EndNote experience.
- Read the FAQs on EndNote’s support website.
Looking for a referencing style guide?
Need help?
Click the button below to fill out our form if you have any questions or issues with using EndNote to manage your references. Please provide as much detail as possible and we’ll get back to you shortly.